Purdue College of Pharmacy
Business Office
Payroll
Procurement and Purchasing
Reimbursements
Travel

.. ttPlease work with the business office to setup the visitor in the system 10 days before the visit. This will ensure the timely processing of reimbursement. A social security number will be required in order to receive payment from Purdue University.Please read the requirements under each type of reimbursement to ensure that all required documents, information, and signatures have been submitted for a streamlined process and quick reimbursement. HR’s Personal Payments site provides additional information on the following topics:

  • Statement of Work
  • Honorarium/Participant Support/Services
  • Human Subject
  • Moving Allowance & Reimbursement
  • Reimbursement: Travel, Supplies, etc.
  • Prospective Employee Reimbursements
  • Living Allowance
  • Prizes/Awards
  • Fellowships
  • Scholarships
  • Cash Advance
  • Wire Transfers

Reimbursements over $1,000 should be sent to the Business Office for review. Reimbursements under $1,000 should be sent through TDX (Team Dynamix) and do not require business office review, excluding Form 17C forms. TDX training can be provided by the Business Office upon request.

Current Employees

Please provide the following materials in order to process reimbursement for current employees.

  1. DIV Form
    1. Any hospitality charges must include the list of individuals at the event.
  2. Copies of itemized receipts must be included.
  3. Approval for the account from person with account authorization.

Prospective Employees and Prospective Graduate Students

This includes Faculty and Graduate candidates which the Department or College is reimbursing for their travel to visit Purdue as part of the interview process. These reimbursements are processed via Form 17C (Excel) and can take approximately 10 business days.

Required information for reimbursement (*Any documents containing SSN or other protected data must be sent through the secure file sharing application, File Locker):

  • Account number to be charged listed on Form 17C
  • Completed Form 17C, with College signature and Business Manager initials
  • Ensure full address, including apartment numbers is provided on Form 17C
  • Itemized receipts must be provided per Purdue Travel Guidelines
  • Please be sure to clearly label and complete ALL areas of the documents

In the event the prospective employee brings a spouse and/or dependent, please add this information to the Form 17C paperwork. The prospective employee may be asked to provide further documentation for tax purposes. Dependent expenses are subject to reporting on Form W-2 or Form 1099.

Seminar Speakers

This includes guest speakers for seminars, symposia & events. Please work with the business office to setup the visitor in the system 10 days before the visit. This will ensure the timely processing of reimbursement. A social security number will be required in order to receive payment from Purdue University.

Required information for reimbursement (*Any documents containing SSN or other protected data must be sent through the secure file sharing application, File Locker):

  • DocuSign Payee Certification – Must be initiated by the Business Office or Support Staff.
  • DIV Form – prepared by Support Staff
  • Copies of itemized receipts are required.

More Information Regarding wire transfers

  • Original signature or DocuSign signature is REQUIRED
  • White out CANNOT be used.
  • Names must match the form and banking information
  • LLC organizations must specify the tax classification
  • Processing can take approximately 10 business days
  • Wire Transfer QRG (requires login)

TRAVEL ONLY EXPENSES

When a non-employee residing within the United States with a US bank account requests reimbursement for travel expenses only, a Form 17C can be completed. However, if the non-employee will receive an honorarium, then please review and utilize the instructions provided in the Seminar Speakers section of this webpage. As of 2025, the Form 17C can now be used for any non-employee (including graduate students) when only travel expense reimbursement is requested.

Honorariums

The following materials in order to process honorariums. Please work with the business office to setup the payee in the system 10 days before the honorarium would be requested. This will ensure the timely processing of honorarium. A social security number will be required in order to receive payment from Purdue University, as honorariums are taxable as income.

  1. Domestic Payee: DIV Form (must have Department Head signature and approval) and Payee Certification Form
  2. International Payee: DIV Form (must have Department Head signature and approval), Payee Certification Form, Glacier Packet and required documents for Glacier

Please note that Purdue employees cannot receive Honorariums, as per Purdue policy.

Reimbursement Forms