Purdue College of Pharmacy
Business Office
Payroll
Procurement and Purchasing
Reimbursements
Travel

Travel has now been centralized at Purdue. Below are helpful resources from the Travel website for guidance. Please direct travel questions to: purduetravel@purdue.edu.

We highly suggest completing the Concur Traveler Training for any new employees booking travel. Visit this site for more details.

Travelers are encouraged to book travel in Concur or utilize AAA Corporate Travel, the university’s travel agency, for all business travel.

Travel Cards

No travel card? No problem. Purdue faculty and staff that travel fewer than three times a year do not need a travel card. Expenses can be booked and processed for reimbursement through Concur. Purdue employees traveling more than three times a year can request a travel card by emailing pharm@groups.purdue.edu. We do not allow travel to be booked using the Business Office Purchasing Cards.

Additional Resources for Travel Cards:

Reimbursement

All travel card expenses must be reconciled through Concur within 10 days of your return. Links to Concur and Travel can be found on the Purdue Travel website. Travelers may submit all receipts through the “Submit Travel Expenses” tile on the Travel website.

For those completing their own travel reports, please remember the following:

Be sure to follow the format below when naming your travel expense report in Concur:

  • Dept/First initial. Last Name/Destination/Conference Name or Business Reason/First Date of Travel
  • MCMP/J. Jones/Boston/XYZ Conference/1.1.23

Start your expense report by creating an itinerary and your per diem (also known as Fixed Meal Expense) will populate. More information on Meal regulations can be found here. The fixed rates are populated utilizing the figures from the official Government Per Diem rates.

Remember to list all attendees when claiming any Hospitality expense. The list of attendees must include at least one person not employed by Purdue University.

Purdue will reimburse faculty and staff for the full $14 per day rate when used for business travel. Read more about parking reimbursements here.

Cost Comparisons are required in certain circumstances, such as domestic flights greater than $400 or if personal travel is included in the itinerary. See more about cost comparison requirements here.

Expense Information

Event registration: If University funding allows travel related expenses, such as event registration, please use a Travel Card (Tcard) to pay for the registration and reconcile the expense through Concur. No one should use a Purchasing Card to pay for event registration, unless the graduate student, PharmD student, or staff member is not permitted to acquire a Travel Card. Please work with your department’s administrative assistant to learn the appropriate method for paying for registration. Additionally, the supervisor must approve of the registration payment prior to charging a Travel Card or Purchasing Card.

Rental Cars: Enterprise is the preferred vendor for renting vehicles for University business.

Shuttle Service for Purdue Indianapolis:

Purdue West Lafayette is planning to begin a free commuter shuttle service between West Lafayette and Indianapolis. The shuttle will serve faculty, staff, and students. Royal Excursion is planning six round trips will be offered daily during the week with a reduced schedule on the weekends during the fall and spring semesters. The 50-passenger buses are ADA compliant and include Wi-Fi, collaboration spaces and restrooms. Questions about various shuttle services may be sent to Procurement Services at transportation@purdue.edu.

Shuttle Service for Visiting Speakers, Airport:

Visiting Speakers and employees seeking shuttle service to and from campus, please refer to the Transportation to Purdue page. Lafayette Limo, Reindeer Shuttle, and Express Air Coach continue to provide shuttles to and from your destination, including the Indianapolis and Chicago Airports.

Resources